Word Processing (Libre Writer)

Before moving on Libre Writer, first of all we have to know about Word Processing.

Word Processing: The process of creating and editing a documents on a computer by using any word processor software such as Ms Word, Libre Writer etc is known as Word Processing.

By using word processor software, here the user can edit text, changing font style, size, color, insert images and other customization to make the document readable and understandable.

Here, the LibreOffice is the free and open-source word processor and component of the LibreOffice software package. The LibreOffice is developed by The Document Foundation (TDF). Here the open-source means, the source code which is design to make the software, and the code is available in publicly. Any software developer can use the source code, modify the code and can share. So the LibreOffice is also can use the source code,share and modify the software according to the Mozilla Pulbic License 2.0.

Initial release date of Libre Office: 25 January 2011

Written in: C++, XML, JAVA, Python

How to open LibreWriter:

1) By using Run Command: Type "swriter" then press Enter.

2) By using Search Bar: Type "writer" then press Enter.

Note: When you save a writer file the by default file name is: Untitled 1 and extension name is : (.odt ) OpenDocument Text.

The First screen of Libre Writer.

Writer image

Explanation of each bar which is on window writer screen.

Title bar :The Title bar is located at the top of the Writer window. It shows the file name of the current document. When the document is not yet named, the document name will appear as Untitled X, where X is a number. Untitled documents are numbered in the order in which they are created. Eg: Untitled 1

Menu bar : The Menu bar is located just below the Title bar. Menu bar contains File Menu, Edit Menu, View Menu, Insert Menu etc.

Standard Toolbar: This toolbars to give users quick access to different features and tools with contains a wide variety of icons. We can access quickly such as Create new,open, save a file etc.

Formatting Toolbar: This toolbars contains commands for formatting such as font size, style, color, etc and it gives the quick access with a variety of icons.

Sidebar: The Sidebar is normally open by default on the right side of the Writer window. It is the section of properties.

Status bar:The Writer Status bar is located at the bottom of the workspace. It provides information about the document and convenient ways to quickly change some document features.

II. Edit: ( Alt + E): This menu contains commands for editing the contents of the current document.

1. Undo ( CTRL + Z) : Reverses the last command or the last entry you typed. To select the command that you want to reverse, click the arrow next to the Undo icon on the Standard bar.

2. Redo (CTRL +Y) : Reverses the action of the last Undo command. To select the Undo step that you want to reverse, click the arrow next to the Redo icon on the Standard bar.

3. Repeat (CTRL + SHIFT + Y) : Repeats the last command. This command is available in Writer and Calc.

4. Cut (CTRL + X) : Removes and copies the selection to the clipboard.

5. Copy (CTRL + C) : Copies the selection to the clipboard.

6. Paste (CTRL + V) : Inserts the contents of the clipboard at the location of the cursor, and replaces any selected text or objects.

7. Paste Special (CTRL + SHIFT + V): Inserts the contents of the clipboard into the current file in a format that you can specify.

Paste unformatted text (CTRL + ALT + SHIFT + V)

8. Select All (CTRL + A) : Selects the all content of the current file, images, text, object etc.

9.Selection Mode : Standard selection mode : The default mode of selection, it select the full line of the paragraph and block selection mode: it select the area according to user required (Alt+Shift+F8).

10. Select Text (CTRL + SHIFT + I): You can enable a selection cursor in a read-only text document. The selection cursor does not blink but you can also edit, copy the text right click after select and save as duplicate copy it does not effect on original document.

11. Find : Toggle the visibility of the Find toolbar to search for text or navigate a document by element.

12. Find & Replace : Finds or replaces text or formats in the current document.

13. Go to Page : Opens a dialog box to enter which page number should be shown. (Ctrl+G)

14. Track Changes : This is used for tracking the changes in your file. Here you can protect your document by using password.

15. Comment : Shows submenu that gives options to reply to comments from other users, resolve and delete comments.

16. Hyperlink : Opens a dialog that enables you to edit hyperlinks.

17. Reference : A submenu that offers possibilities to edit footnotes, endnotes, index entries, and bibliography entries.

18. Fields : Opens a dialog where you can edit the properties of a field.

19. External Links : You can change or break each link to external files in the current document. You can also update the content of the current file to the most recently saved version of linked external file. This command does not apply to hyperlinks, and is not available if the current document does not contain links to other files.

20. OLE Object : Lets you edit a selected OLE object that you inserted from the Insert - OLE Object submenu.

21. Exchange Database : Change the data sources for the current document. To correctly display the contents of inserted fields, the replacement database must contain identical field names.

22. Direct Cursor Mode : Allows a user to click at the beginning, middle, or end of any possible text line on a page and then begin typing.

23. Edit Mode : Use the Edit Mode option to activate the edit mode.

III. View (Alt + V): This menu contains commands to control the on-screen display of the document, change the user interface and access the sidebar panels.

1. Normal :It display how the document will look when you want to print.

2. User Interface: Here you can choose user interface in libre writer such as Standard User Interface, Tabbed User Interface etc.

3. Toolbars :It opens a submenu to show and hide toolbars. A toolbar contains icons and options that let you quickly access LibreOffice commands by default Formatting, Standard and lock Toolbars are ticked.

4.Status Bar: Shows or Hides the Status bar at the bottom edge of the window.

5. Rulers:Contains a submenu for showing or hiding the horizontal and vertical rulers.

6. Scrollbars: Show or hide the horizontal and vertical scroll bars that are used to change the viewable area of a document that doesn't fit within the window.

7. Grid and Help Lines: It show the visibility of grid points and guide lines to help object moving and position in the current sheet.

8. Formatting Marks:Shows hidden formatting symbols in your text, such as paragraph marks, line breaks, tab stops, and spaces.

9. Text Boundaries :Shows or hides the boundaries of the printable area of a page. The boundary lines are not printed.

10. Table Boundaries :Shows or hides the borders of table cells that have no set borders. The boundaries are only visible on screen and are not printed.

11. Images and Charts: Show or hide graphical objects like images and charts within a document.

12. Show Whitespace:Displays the document with the top and bottom margins, header and footer and a gap between pages. Hiding whitespace is only possible in Single-page view.

13. Show Track Changes : Shows or hides recorded changes.

14. Comments:Show or hide a document's comments and replies to them.

15. Resolved comments:Show or hide resolved comments.

16. Field Shadings :Shows or hides shadings around fields in your document like non-breaking spaces, soft hyphens, indexes, and footnotes.

17. Field Names: Switches between showing fields as field names or field values. When enabled the field names are displayed, and when disabled the field values displayed. Some field contents cannot be displayed.

18.Field Hidden Paragraphs: Shows or hides hidden paragraphs. This option only affects the screen display of hidden paragraphs, and not the printing of hidden paragraphs.

19. Sidebar: The Sidebar is a vertical graphical user interface that provides contextual properties, style management, document navigation, and media gallery features.

20. Styles (Sidebar): Use the Styles deck of the Sidebar to apply, create, edit, and remove formatting styles. Double-click an entry to apply the style.

21. Gallery : Opens the Gallery deck of the Sidebar, where you can select images and audio clips to insert into your document.

22. Navigator: Shows or hides the Navigator window, where you can quickly jump to different parts of your document.

23. Data Sources: Lists the databases that are registered in LibreOffice and lets you manage the contents of the databases.

24. Full Screen:Shows or hides the menus and toolbars in Writer or Calc. To exit the full screen mode, click the Full Screen button or press the Esc key.

Zoom :Reduces or enlarges the screen display of LibreOffice.

By default Zoom size is 100%

Minimum Zoom is 20%

Maximum Zoom is 600%

IV. Insert (Alt + I): The Insert menu contains commands for inserting new elements in your document. This includes images, media, charts, objects from other applications, hyperlink, comments, symbols, footnotes, and sections.

1. Page Break: Inserts a manual page break at the current cursor position and places the cursor at the beginning of the next page.

2.More Breaks: Submenu with additional row, column, and page breaks.

3.Image: Opens a file selection dialog to insert an image into the current document.

4. Chart : Inserts a chart based on data from a cell or table range or with default data.

5. Media : The submenu presents various sources that an image, audio or video can be insert from.

6. OLE Object : Inserts an embedded or linked object into your document, including formulas, QR codes, and OLE objects.

7. Shape : This submenu contains common shapes like a line, circle, triangle, and square, or a symbol shape like a smiley face, heart, and flower that can be inserted into the document.

8. Section : Inserts a text section at the cursor position in the document. You can also select a block of text and then choose this command to create a section.

9. Text from File :Inserts the contents of another document into the current document at the cursor position.

10. Textbox : Draws a text box with horizontal text direction where you drag in the current document. Drag a text box to the size you want anywhere in the document, and then type or paste your text. Rotate the text box to get rotated text.

11. Comment:Inserts a comment around the selected text, presentation slide, drawing page or at the current spreadsheet cursor position.

12. Frame :This submenu contains both interactive and non-interactive means of inserting a frame.

13. Fontwork :Opens the Fontwork dialog from which you can insert styled text not possible through standard font formatting into your document.

14. Caption :Adds a numbered caption to a selected image, table, chart, frame, or shape. You can also access this command by right-clicking the item that you want to add the caption to.

15. Hyperlink : Opens a dialog that enables you to edit hyperlinks.

16. Bookmark :Inserts a bookmark at the cursor position. You can then use the Navigator to quickly jump to the marked location at a later time. In an HTML document, bookmarks are converted to anchors that you can jump to from a hyperlink.

17. Cross-reference : This is where you insert the references or referenced fields into the current document. References are referenced fields within the same document or within sub-documents of a master document.

18. Special Character :Allows a user to insert characters from the range of symbols found in the installed fonts.

19. Formatting Mark :Opens a submenu to insert special formatting marks like non-breaking space, soft hyphen, and optional break.

20. Horizontal Line :Inserts a horizontal line at the current cursor position.

21. Footnote and Endnote :The menu contains commands to insert a footnote or endnote with or without additional user interaction.

22. Table of Contents and Index : Opens a menu to insert an index or bibliography entry, as well as inserting a table of contents, index, and or bibliography.

23. Page Number : Inserts the current page number as a field at the cursor position. The default setting is for it to use the Page Number character style.

24. Field : The submenu lists the most common field types that can be inserted into a document at the current cursor position. To view all of the available fields, choose More Fields.

25. Header and Footer : This submenu includes commands to add and remove page headers and footers.

26. Envelope : Creates an envelope. On three tab pages, you can specify the addressee and sender, the position and format for both addresses, the size of the envelope, and the envelope orientation.

27. Signature Line : Insert a graphic box representing a signature line of the document.

V. Format (Alt + O ) :Contains commands for formatting the layout and the contents of your document.

1. Text :Opens a submenu where you can choose text formatting commands.

2. Spacing :Opens a submenu where you can choose text spacing commands.

3. Align Text :Opens a submenu where you can align text and objects.

4. Clone Formatting :First select some text or an object, then click this icon. Then click on or drag across other text or click an object to apply the same formatting.

5. Clear Direct Formatting : Removes direct formatting from the selection.

6. Character : Changes the font and the font formatting for the selected characters.

7. Paragraph : Modifies the format of the current paragraph, such as indents and alignment.

8. Lists : Opens a submenu where you can modify the formatting of list paragraphs.

9. Bullets and Numbering :Adds numbering or bullets to the current paragraph or to selected paragraphs, and lets you edit format of the numbering or bullets.

10. Page Style :Specify the formatting styles and the layout for the current page style, including page margins, headers and footers, and the page background.

11. Title Page : Opens a dialog where you can design a title page.

12. Comments :When comments are present, the character dialog is presented. Changes to font and font formatting are applied to all comments.

13.Asian Phonetic Guide: Allows you to add comments next to Asian characters to serve as a pronunciation guide. These commands can only be accessed after you enable support for Asian languages in Tools - Options - Language Settings - Languages.

14. Columns : Specifies the number of columns and the column layout for a page style, frame, or section.

15. Watermark : Insert a watermark text in the current page style background.

16. Sections : Changes the properties of sections defined in your document. To insert a section, select text or click in your document, and then choose Insert - Section.

17. Image: Formats the size, position, and other properties of the selected image.

18. Text Box and Shape : Opens a submenu to edit the properties of the selected textbox or shape.

19. Frame and Object : Opens a submenu to link and unlink frames, and edit properties of a selected frame.

20. Name : Assigns a name to the selected object, so that you can quickly find the object in the Navigator.

21. Description : Assigns a text alternative and a description to the selected object. These texts are available as alternative tags in your document for use by accessibility tools. They are also available as tags for images when you export the document.

22. Anchor : Shows anchoring options for the selected object.

23. Wrap: Specify the way you want text to wrap around an object. You can also specify the spacing between the text and the object.

24. Arrange : Changes the stacking order of the selected object(s).

25. Rotate or Flip : Opens a submenu where you can rotate or and flip a selected shape or image. Text boxes can only be rotated.

26. Group : Groups keep together selected objects, so that they can be moved or formatted as a single object.

VI. Style (Alt + y ) : Contains commands to apply, create, edit, update, load, and manage styles in a text document.

1. Text styles entries : The entries includes most common paragraph, character and list styles. Click on the style to apply.

2. Edit Style :Opens the Paragraph Style dialog box of the current paragraph.

3. Update Selected Style : Update the paragraph style with the direct formatting applied to the current paragraph.

4. New Style from Selection :Adds a paragraph style with the settings of the current selection. You will be prompted to enter the style name.

5. Load Styles from Template : Import styles from another document or template into the current document.

6. Manage Styles :Opens the Styles deck in the sidebar.

VII. Table (Alt + A ) : Shows commands to insert, edit, and delete a table and its elements inside a text document.

1. Insert Table : Inserts a new table.

2. Insert : Opens a submenu with the following command options.

3. Rows Above : Insert a row above the row where the cursor is currently placed.

4. Rows Below : Insert a row below the row where the cursor is currently placed.

5. Rows : Opens dialog box for inserting rows.

6. Columns Before : Inserts a column before the column where the cursor is currently placed.

7. Columns After : Inserts a column after the column where the cursor is currently placed.

8. Columns : Opens dialog box for inserting columns.

9. Delete : Opens a submenu with the following command options.

10. Rows : Deletes the selected rows.

11. Columns : Deletes the selected columns.

12. Table : Deletes the current table.

13. Select : Opens a submenu with the following command options.

14. Cell : Selects the current cell.

15. Row : Selects the current row.

16. Column : Selects the current column.

17. Table : Selects the current table.

18. Size : Opens a submenu with the following command options:

19. Row Height : Opens the Row Height dialog where you can change the height of a row.

20. Minimal Row Height : Adjust the row height for selected row(s) so that the tallest content in each selected row fits exactly.

21. Optimal Row Height : Set row height for selected table rows so that each row has the same height as the row with the tallest content.

22. Distribute Rows Evenly : Adjust the height of the selected rows to match the height of the tallest row in the selection.

23. Column Width : Opens the Column Width dialog where you can change the width of a column.

24. Minimal Column Width : Adjust the column width for selected cells so that the longest paragraph in each cell can be on a single line.

25. Optimal Column Width : Adjust column widths among columns with selected cells, according to the paragraph length in each selected cell. Widen the table, up to page width, if necessary.

26. Distribute Columns Evenly : Adjust the width of selected table columns so that each column has the same width. The table width and unselected columns remain unchanged.

27. Merge Cells : Combines the contents of the selected cells into a single cell, retaining the formatting of the first cell in the selection.

28. Split Cells : Displays the Split Cells Dialog where the split can be defined as either horizontally or vertically and the number the each cell will be split into.

29. Merge Table : Combines two consecutive tables into a single table. The tables must be directly next to each other and not separated by an empty paragraph.

30. Split Table : Splits the current table into two separate tables at the cursor position. You can also access this command by right-clicking in a table cell.

31. Protect Cells : Prevents the contents of the selected cells from being modified.

32. Unprotect Cells : Removes the cell protection for all selected cells in the current table.

33. AutoFormat Styles : Automatically applies formats to the current table, including fonts, shading, and borders.

34. Number Format : Opens a dialog where you can specify the format of numbers in the table.

35. Number Recognition : Toggles the setting for automatically recognizing numbers or dates that you enter into a table cell, converting them from text to an appropriate number format.

36. Header Rows Repeat Across Pages: Repeat a table heading on each new page that the table spans.

37. Rows to Break Across Pages : Allows a page break or column break inside a row of the table. This option is not applied to the first row in a table if the Repeat Heading option is selected.

38. Convert : Opens a submenu with the following command options:

39. Text to Table : Opens a dialog where you can convert the selected text to a table.

40. Table to Text : Opens a dialog where you can convert the current table to text.

41. Text Formula : Opens the Formula bar to enter or edit a formula.

42. Sort : Sorts the selected paragraphs or table rows alphabetically or numerically. You can define up to three sort keys as well as combine alphanumeric and numeric sort keys.

43. Properties : Specifies the properties of the selected table, for example, name, alignment, spacing, column width, borders, and background.

VIII. Form (Alt + R ) : Contains commands for activate form design mode, enable/disable control wizards and insert form controls in your document.

1. Design Mode : Enable or disable form design mode.

2. Control Wizards : Enable or disable control wizards.

3. Label Field : Creates a field for displaying text. These labels are only for displaying predefined text. Entries cannot be made in these fields.

4. Text Box : Creates a text box. Text boxes are fields in which the user can enter text. In a form, text boxes display data or allow for new data input.

5. Check Box : Creates a check box. Check boxes allow you to activate or deactivate a function in a form.

6. Option Button : Creates an option button. Option buttons enable the user to choose one of several options.

7. Combo Box : Creates a combo box. A combo box is a single-line list box with a drop-down list from which users choose an option.

8. Push Button : Creates a push button. This function can be used to execute a command for a defined event, such as a mouse click.

9. Image Control : Creates an image control. It can only be used to add images from a database

10. Control Properties : Opens a dialog for editing the properties of a selected control.

11. Form Properties : In this dialog you can specify, among others, the data source and the events for the whole form.

IX. Tool (Alt + T ) : Contains spelling tools, redact options, mail merge wizard, macros, development tools, extension manager, as well as tools for configuring and customizing menus, and setting program preferences.

1. Spelling : Checks spelling manually.

2. Automatic Spell Checking : Automatically checks spelling as you type, and underlines errors.

3. Thesaurus : Opens a dialog box to replace the current word with a synonym, or a related term.

4. Language : Opens a submenu where you can choose language specific commands.

5. Word Count : Counts the words and characters, with or without spaces, in the current selection and in the whole document. The count is kept up to date as you type or change the selection.

6. Accessibility Check : Review common accessibility problems in the document, and support for PDF/UA specifications in the PDF export dialog.

7. AutoCorrect : Automatically formats the file according to the options that you set under Tools - > AutoCorrect -> AutoCorrect Options.

8. AutoText : Creates, edits, or inserts AutoText. You can store formatted text, text with graphics, tables, and fields as AutoText. To quickly insert AutoText, type the shortcut for the AutoText in your document, and then press F3.

9. ImageMap : Allows you to attach URLs to specific areas, called hotspots, on a graphic or a group of graphics.

10. Redact : Redacting documents blocks out words or portions of a document for authorized use or viewing.

11. Auto-Redact : Use automatic redaction to define words and patterns that are automatically marked for redaction.

12. Chapter Numbering : Specifies the numbering scheme and outline format for chapter numbering in the current document.

13. Line Numbering : Adds or removes and formats line numbers in the current document. To exclude a paragraph from line numbering, click in the paragraph, choose Format - Paragraph, click the Outline & List tab, and then clear the Include this paragraph in line numbering check box.

14. Footnotes and Endnotes : Specifies the display settings for footnotes and endnotes.

15. Mail Merge Wizard : Starts the Mail Merge Wizard to create form letters or send email messages to many recipients.

16. Bibliography Database : Insert, delete, edit, and organize records in the bibliography database.

17. Address Book Source : Edit the field assignments and the data source for your address book.

18. Update : Updates items in the current document that have dynamic contents, so as fields and indexes.

19. Protect Document : Toggles write protection for fields and bookmarks in the document.

20. Calculate : Calculates the selected formula and copies the result to the clipboard.

21. Sort : Sorts the selected paragraphs or table rows alphabetically or numerically. You can define up to three sort keys as well as combine alphanumeric and numeric sort keys.

22. Macros : Lets you record or organize and edit macros.

23. Extension Manager : The Extension Manager adds, removes, disables, enables, and updates LibreOffice extensions.

24. Customize : Customizes LibreOffice menus, context menus, shortcut keys, toolbars, and macro assignments to events.

25. Options : This command opens a dialog for a customized program configuration.

X. Window (Alt + W) : Contains commands for manipulating and displaying document windows.

1. New Window : Opens a new window that displays the contents of the current window. You can now view different parts of the same document at the same time.

2. Close Window : Closes the current window. Choose Window - Close Window, or press Ctrl+F4. In the print preview of LibreOffice Writer and Calc, you can close the current window by clicking the Close Preview button.

3. Document List : Lists the currently open documents. Select the name of a document in the list to switch to that document.

X. Help (Alt + H) : The Help menu allows you to start and control the LibreOffice Help system.